9 OKR examples for Task Manager
What are Task Manager OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Crafting effective OKRs can be challenging, particularly for beginners. Emphasizing outcomes rather than projects should be the core of your planning.
We have a collection of OKRs examples for Task Manager to give you some inspiration. You can use any of the templates below as a starting point for your OKRs.
If you want to learn more about the framework, you can read more about the OKR meaning online.
Best practices for managing your Task Manager OKRs
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tability's audit dashboard will highlight opportunities to improve OKRsTip #2: Commit to the weekly check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tability's check-ins will save you hours and increase transparencyTip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples below). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
Building your own Task Manager OKRs with AI
While we have some examples below, it's likely that you'll have specific scenarios that aren't covered here. There are 2 options available to you.
- Use our free OKRs generator
- Use Tability, a complete platform to set and track OKRs and initiatives
- including a GPT-4 powered goal generator
Best way to track your Task Manager OKRs
The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use a proper OKR platform to make things easier.
Tability's Strategy Map makes it easy to see all your org's OKRsIf you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
Task Manager OKRs templates
We've covered most of the things that you need to know about setting good OKRs and tracking them effectively. It's now time to give you a series of templates that you can use for inspiration!
We've added many examples of Task Manager Objectives and Key Results, but we did not stop there. Understanding the difference between OKRs and projects is important, so we also added examples of strategic initiatives that relate to the OKRs.
Hope you'll find this helpful!
OKRs to boost the billability rate of employees to 95%
Boost the billability rate of employees to 95%
Implement a time-tracking software to reduce unproductive time by 15%
Train all employees on how to use this software- Research and select a suitable time-tracking software
- Monitor and evaluate the software's effectiveness regularly
- Reduce non-billable task assignments by 20% through efficient delegation strategy
- Implement a strict task monitoring system
- Train staff on effective task delegation strategies
- Analyze current delegation methods for efficiency problems
- Provide productivity boosting training to achieve at least 10% more billable hours
- Monitor and measure training effectiveness
- Identify relevant productivity boosting training programs
- Allocate resources and schedule training for team
OKRs to efficiently manage and coordinate the Trello board
- Efficiently manage and coordinate the Trello board
- Reduce overdue tasks on Trello by 20%
- Prioritize and reassign less urgent tasks to the team
- Implement daily reminders for due tasks
- Enhance task management training for all team members
- Improve response time to task updates on Trello to less than 1 hr
- Set mobile notifications for immediate Trello task updates
- Prioritize responding to Trello updates promptly
- Schedule regular intervals to check Trello throughout the day
- Increase task completion rate on Trello by 25%
- Implement daily reminders for pending tasks
- Enhance visibility of task deadlines
- Conduct weekly task completion training sessions
OKRs to boost capabilities in efficient time management
- Boost capabilities in efficient time management
- Reduce procrastination and wasted time to less than one hour per workday
- Limit social media use during work hours
- Prioritize tasks using a to-do list
- Set specific, manageable daily goals and deadlines for tasks
- Successfully complete 100% of projects earlier than the deadline indicated
- Periodically revisit timelines and adjust as necessary
- Start projects early to maximise working timeframe
- Improve efficiency with consistent daily progress
- Read and finish at least two industry-recognized books on time management strategies
- Choose two reputable time management books
- Summarize key time management strategies learned
- Create a reading schedule to meet deadline
OKRs to successfully complete project within the allotted time frame
- Successfully complete project within the allotted time frame
- Achieve 50% of project milestones by half of the designated period
- Regularly monitor and adjust task progress
- Develop a detailed project timeline
- Identify and break down all project milestones
- Finalize, review and submit complete project one week before the deadline
- Submit completed project a week ahead
- Thoroughly review completed project for errors
- Finalize all aspects of the project
- Define and delegate tasks clearly to every team member within 1st week
- Assign tasks to the individual team members based on their skills
- Identify tasks needed to achieve our team's current goals
- Define each task's requirements and objectives clearly
OKRs to eradicate procrastination and bolster productivity for superior daily results
- Eradicate procrastination and bolster productivity for superior daily results
- Increase individually-assessed productivity score by 30% by quarter's end
- Implement time management strategies to boost workflow efficiency
- Encourage regular breaks to maintain focus and motivation
- Set clear, attainable individual performance goals
- Improve task completion rate by 90% compared to previous quarter
- Implement advanced productivity tools to streamline workflow
- Enforce strict deadlines and foster accountability
- Identify and eliminate frequent causes of task interruptions
- Reduce wasted time—defined as unproductive activity—by 50% per week
- Identify and eliminate unnecessary tasks in daily routine
- Use productivity tools to streamline work processes
- Allocate specific time slots for each task
OKRs to improve software engineering skills through effective time management
- Improve software engineering skills through effective time management
- Increase the number of completed coding tasks by 20% each week
- Identify and address any obstacles or challenges that may hinder coding task completion
- Enhance collaboration and communication among team members for efficient task completion
- Provide regular feedback and support to assist in completing coding tasks
- Set clear and achievable coding task goals for each team member
- Improve adherence to project deadlines by delivering work on time in 90% of cases
- Implement effective communication strategies to address obstacles and ensure timely completion
- Set clear and realistic deadlines for each project task
- Prioritize tasks and create a detailed schedule to ensure timely delivery
- Regularly track progress and provide updates to stakeholders to maintain accountability
- Reduce time spent on non-essential activities by 15% during work hours
- Set specific time limits for non-essential tasks to ensure efficient completion
- Prioritize and eliminate non-essential activities based on their impact and importance
- Identify non-essential activities taking up significant time during work hours
- Regularly assess and adjust the allocation of time to non-essential activities as needed
- Attend and actively participate in at least 2 time management workshops or webinars
- Research and identify 2 time management workshops or webinars
- Apply the learned time management techniques in daily activities for improved efficiency
- Take thorough notes during the workshops or webinars for future reference
- Register for the selected workshops or webinars to secure a spot
OKRs to elevate overall daily work performance
- Elevate overall daily work performance
- Reduce task completion time by 15% through adopting efficient strategies
- Adopt lean management techniques to increase efficiency
- Undertake consistent skill enhancement training for staff
- Implement productivity tools to streamline work processes
- Improve daily report quality, aiming for a 10% growth in positive feedback
- Use infographics to visualize data efficiently
- Add actionable insights to promote decision-making
- Implement proofreading to eliminate errors before submission
- Increase productivity by 20% by optimizing daily tasks
- Identify repetitive tasks and automate where possible
- Prioritize high-value activities and minimize distractions
- Implement time-management techniques for efficiency
OKRs to reduce manual tasks through automation and process improvement
- Reduce manual tasks through automation and process improvement
- Implement automation in 2 core business processes to reduce manual input by 50%
- Select effective automation tools for these processes
- Monitor and implement the automation project
- Identify 2 core business processes suitable for automation
- Train 70% of team members on new automation tools, boosting productivity by 20%
- Identify necessary automation tools for increased productivity
- Implement training for 70% of team members
- Develop comprehensive training program on these tools
- Decrease manual error rate by 30% with improved checks and balances
- Establish a regular error-checking schedule
- Implement thorough training on protocols and procedures
- Introduce advanced error-detection software tools
OKRs to enhance proficiency in managing administrative tasks and assigned duties
- Enhance proficiency in managing administrative tasks and assigned duties
- Attend a minimum of 2 professional development workshops related to administrative duties
- Identify relevant professional development workshops for administrative tasks
- Register for chosen workshops
- Attend and participate in both workshops
- Reduce errors in administrative tasks to less than 5%
- Develop a comprehensive checklist for daily tasks
- Conduct monthly audits for error tracking
- Implement regular training sessions for administrative skills
- Decrease task completion time by 15% over the quarter
- Streamline processes and remove unnecessary steps
- Provide staff with time management training
- Implement workflow management software for efficiency
More Task Manager OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to enhance processes to support accurate and timely compliance reporting
- OKRs to master decoding CVVC and two-syllable words
- OKRs to enhance support for junior recruiters
- OKRs to improve conversion rate by 20% with landing page optimization and A/B testing
- OKRs to increase search ranking
- OKRs to successfully execute "Test Objective"
OKRs resources
Here are a list of resources to help you adopt the Objectives and Key Results framework.
- To learn: Complete 2024 OKR cheat sheet
- Blog posts: ODT Blog
- Success metrics: KPIs examples